Gmail Email

Gmail page has search boxes for your email list and for the internet.

Reply Drop-down arrow options

Hide details/Show details toggle

Display images below/always

Play MP3 music in Gmail

File attachments can be viewed in their native formats.
     Click the "Download" button at bottom of message.  Can be viewed as HTML without downloading or .doc, pdf, .ppt, .xls

Send email
     1.  Click "Contacts" on left side for list.
     2.  Select check boxes (multiple?)

Gmail trouble shooter:  http://tinyurl.com/34xvbn (?)

Do:  Type first few letters in "to:" field.  Select email choice.

Do:  Click "Expand All" several times to collapse all

"Save Draft", "Save Now" (bottom of message)

Can add "cc" (carbon copy) for others to receive a copy of the email.

"bcc" (blind carbon copy) deletes the address as copy is sent so no one else will no they received a copy.

Can add attachments, format, check spelling.  10 MB limit.

Click "Rich Formating" for text color, highlighting color, (select text to apply)

Spell Check
     Other languages are in drop-down arrow.

Contacts
     Click "Add Contact".  Click down arrow next to "Reply" also.

Importing Contacts
     Click Contacts/Import or Export to send or receive entire contacts lists from or to other email programs

Edit Contact Information
     Can search for contacts using Gmail Search box.

Gmail groups to send to all in group
     1.  Click "Contacts"
     2.  Select "Groups" tab and Click "Create Group"
     3.  Enter Group Name
     4.  Type contacts in Add Contacts field
     5.  Click "Create Group"

Edit Group

Adjust Program Settings in Gmail
     Click "Settings" in Gmail
          My picture (to include in emails), Signature (any text, address, etc. can be added at end of every email)

There is a "Vacation Responder"
     This is send a message that you will be unavailable for a certain period to everyone that emails you.

Sort Emails
     All - Selects all messages
     None - De-selects any selected messages
     Read - Selects messages that have been read
     Unread - Selects unread messages
     Starred - Selects messages flagged with a star (Previously you had to have clicked on the Star)
     Unstarred - Selects messaged not starred previously by having clicked on the star

Archive Message for long-term Save.

Can add stars for any reason

Sort in folders
     Inbox - Messages not spam defined
     Starred conversations in Inbox
          Select the "Starred" link to show only starred messages.
     Chats - Stores conversations
     Sent mail - Holds copies of sent mail
     Drafts
     All mail - Shows inbox and starred messages
     Spam
     Trash

Create labels for organizing messages
     To Create a New Label
          1.  Select check boxes to label
          2.  Click "More Actions" down-arrow
          3.  Type Name, OK

Delete a label
     1.  Click "Edit Labels" at bottom of Labels box
     2.  Click "Remove Label"  next to one to delete, OK

Rename a Label
     Gmail notifier download tells when new mail comes in.

Filters to Sort Mail
     Designed in two parts
          1st specify variables as Keywords, Senders
          2nd define outcome such as archiving or adding a label

     Set up Filter
          1.  Click "Create a Filter" at top of Gmail for form fields
          2.  Type filter criteria in fields
          3.  Click "Test Search"
          4.  Click "Next Step" for list of actions
          5.  Select actions, click "Create Filter"
               Skip Inbox, (Archive it), Star it, Apply label XYZ, Forward it to (email address), delete it

Filter different email addresses

Manage filter collections
     1.  Click "Settings" at top right of Gmail
     2.  Click "Filters" for list of filters
     3.  Locate filter to modify
          Delete, edit, next step, update filter

Manage Spam automatically
     Click "Report Spam", or click "Not Spam"

Web clips (Click "Settings")